Artur's intro in plain english:
Privacy is a serious deal for me. I care about my own privacy. This is one of the reasons why WithSubtitles tools were created - I wanted to add subtitles to videos without fear that someone unwanted might have access to my videos.
Below you will find the actual privacy policy written in a slightly more formal manner.
Last updated: November 30, 2025
This Privacy Policy describes our policies and procedures on the collection, use, and disclosure of your information when you use the WithSubtitles application ("Service"), and informs you about your privacy rights and how the law protects you.
We use your personal data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.
For the purposes of this Privacy Policy:
While using our Service, we may collect certain information. Personal Data we collect may include:
We collect minimal usage data, and only in specific circumstances:
The Company may use your personal data for the following purposes:
We may share your personal information with the following categories of recipients, for the purposes described:
(We do not share or disclose personal data to third parties for their own marketing or advertising purposes, and we do not sell your personal information. See the section on California Privacy Rights for more details on "sale" of data in that legal context.)
The Company will retain your Personal Data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Here's how this works in practice:
In summary, we aim not to keep personal data in identifiable form for longer than necessary. Once the retention period expires or the data is no longer needed, we will either delete it or anonymize it (remove identifying details) so that it can no longer be associated with you.
Your information, including Personal Data, is processed at the Company's operating offices in Poland and in any other locations where the parties involved in the processing are located. Many of our Service Providers are based in other countries (for example, the United States). This means that your personal data may be transferred to — and maintained on — computers or servers located outside of your state, province, country, or other governmental jurisdiction, where data protection laws may differ from those in your jurisdiction.
If you are located in the European Economic Area (EEA) or another region with data transfer restrictions, please note: You are sending your personal information to Poland and to other jurisdictions as necessary for the purposes described in this policy. In particular, some of our service providers (such as our email service, transcription providers, and payment processor) are based outside the EEA (e.g., in the United States).
By providing your information and using our Service, you agree to this transfer, storing, and processing of your personal data in these locations. However, we will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and applicable law. These steps include:
No transfer of your Personal Data will take place to an organization or a country unless we are satisfied that there are adequate controls and protections in place for your data, including the security of your data and other personal information.
You have the right to request deletion of the personal data that we have collected about you, and you may exercise this right through the Service or by contacting us directly.
Deletion Timeline:
Important: Once you delete your data, you will permanently and irrevocably lose access to any remaining free credits. This deletion process is irreversible and you cannot restore your free credits after deletion.
Please note that there may be limited exceptions where we retain certain data:
Rest assured, aside from the exceptions above, we will make a good faith effort to honor your request and delete your data from our systems. If we must retain anything for the reasons stated, we will only do so for the required period and your data will not be used for any other purpose during that retention.
We value your trust in providing us your personal information, and we strive to use commercially acceptable means to protect it. We implement a variety of security measures to maintain the safety of your Personal Data. These measures include, for example, using encrypted connections (HTTPS) for data transfer between your Device and our servers, securing databases with authentication and access controls, and using reputable third-party processors that adhere to high security standards.
However, please remember that no method of transmission over the internet or method of electronic storage is 100% secure. While we and our service providers take reasonable efforts to protect your Personal Data, we cannot guarantee its absolute security. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of information at any time. You should also take care with how you handle and disclose your Personal Data and avoid sending sensitive information via insecure means.
If we become aware of a data breach that affects your Personal Data, we will notify you and the relevant authorities as required by law.
Our Service is not intended for anyone under the age of 13, and we do not knowingly collect personally identifiable information from children under 13 years of age. If you are under 13, please do not use the Service or provide any personal information to us.
In the event we learn that we have inadvertently collected Personal Data from a child under 13 without verified parental consent, we will take steps to delete that information from our servers as soon as possible. If you are a parent or guardian and you discover that your child under 13 has provided us with Personal Data, please contact us so that we can take the necessary actions.
For residents in the European Economic Area or other regions with stricter age requirements: If we need to rely on consent as a legal basis for processing your information and your country requires consent from a parent for minors (for example, under 16 in some EU countries), we may require a parent's consent before we collect and use that information. We will follow the laws applicable to the age of digital consent in the country where you are located.
Our app may contain links to other websites or services that are not operated by us. For example, the app might include links to a help center, documentation, or payment pages hosted by our payment processor. If you tap on a third-party link, you will be directed to that third party's site or service (which may open in Safari or an in-app browser).
We strongly advise you to review the Privacy Policy of every external site or service you interact with. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party websites or services. If you leave our app to visit a third-party site, be aware that this Privacy Policy no longer applies; instead, the privacy policy of that third party will govern the handling of your data.
We may update our Privacy Policy from time to time. When we make changes, we will post the updated policy on this page and update the "Last updated" date at the top. If the changes are significant, we will also notify you by means of a notice within the Service prior to the change becoming effective, and we'll outline the key differences in the update.
You are advised to review this Privacy Policy periodically for any changes. Policy changes are effective immediately once they are posted on this page, unless stated otherwise. Your continued use of the Service after the effective date of any changes will constitute your acceptance of the modified terms.
If you are located in the European Economic Area (EEA) or other regions with similar data protection laws, you are entitled to certain rights under the General Data Protection Regulation (GDPR) and related laws. We are committed to making it easy for you to exercise these rights:
If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):
Information We Collect: In the past 12 months, we have collected the following categories of personal information as described in this Privacy Policy: identifiers (device identifiers, anonymous customer IDs), customer records (email address when voluntarily provided via support form), commercial information (subscription details from Apple/RevenueCat including device type, operating system, transaction data), internet activity (server logs for API requests containing technical information), and audio content (processed transiently for transcription only, not stored). All transaction-related identifiers are anonymous or pseudonymous from our perspective—we cannot determine your real-world identity from this data. We do not collect names for account purposes (only if voluntarily provided in support context), precise geolocation, professional, employment, or education information. We do not use your data for profiling or creating personal profiles for marketing.
How We Share Information: We share personal information only with service providers for business purposes (payment processing via Apple, subscription management via RevenueCat, database hosting, email delivery for support requests, transcription services) as detailed in the "Sharing Your Personal Data" section. We do not sell your personal information or share it for cross-context behavioral advertising.
Your Rights: As a California resident, you have the right to:
How to Exercise Your Rights: To exercise any of these rights, contact us at the email in the Contact Us section below and specify your request. We will verify your identity before processing your request and respond within 45 days (or notify you if we need an extension up to 90 days total). Given the anonymous nature of our accounts, verification may require you to provide information such as device details or transaction information that helps us locate your records.
California "Shine the Light": We do not share personal information with third parties for their direct marketing purposes.
If you have any questions or concerns about this Privacy Policy or our data practices, or if you wish to exercise any of your privacy rights, please contact us:
By Email: ******@*************.***
We will gladly answer your questions and address any issues to the best of our ability.